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Receptionist

IVC Station House

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We are currently looking for a Receptionist at our main office in Bath, we will however be moving our main office to Keynsham so you must be able to adapt to this location change. This position will involve working 8.30am-4.30pm or 9am-5pm whichever is more suited to the candidate. The job responsibilities are as follows:

·         Answering the phone and dealing with general enquiries

·         Overseeing emails for General enquires

·         Overseeing deliveries and collections

·         Ordering Stationary, Office and Kitchen supplies

·         Overseeing the reception intercom, signing visitors and members of staff in and out of the building

·         Managing the general supervision of allocated parking

·         Booking out and managing the overall running of the Meeting rooms.

·         Arranging Conference calls on request

·         Sorting and sending out training packs for our exceptional receptionist training programme (Sally Clark)

·         Seeing in the daily post – sorting through all post to be given to the relevant departments

·         Franking mail and posting out

·         General admin jobs – helping out other members of staff with different tasks??

·         Organizing Couriers, Taxis, Food and drink for visitors and members of staff

·         Sending out monthly vouchers to the winners of mystery shop winners (Sofia Miranda)

·         Trips back and forth to Station house when needed for general tasks

·         Liaising with Sitec/landlords for General maintenance of the offices

·         Fire staff checklist updating (Claudia Smitherman)

·         Overseeing Parking

·         Staff phone list updating

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IVC Station House

Station House East, Ashley Avenue, Bath, BA1 3DS

One of two IVC office locations in Bath